As companies look to go digital, it’s essential that they have an efficient way to deal with documents. This could be contracts, e-signing, invoices or storing documents.

 Digital document management platforms enable organisations to easily create, edit, e-sign, share and organise their documents. Platforms such as [ZoopSign](https://www.zoopsign.com/) help simplify document management.

 

What Is Digital Document Management?

 Digital document management is the process of creating, storing, editing, e-signing and organising documents. Eliminating paper-based documents and making documents easier to access, share and track.

 Features commonly found in digital document management include:

  •  Electronic Signatures and Aadhaar eSign
  • Digital Signatures
  • Contract Management
  • PDF Editing
  • Document Sharing
  • Approval Automation
  • Digital Document Management

 Why Are Companies Going Digital?

 There are many benefits to digital documents.

  •  Faster processing times by sharing and signing documents online
  •  Less paper by cutting down on printing
  •  Easy document access
  •  Track documents
  •  Simplify processes

 ZoopSign

 ZoopSign provides document management and e-signature solutions.

 Key features include:

 1. Aadhaar eSign & Digital Signatures

 Use your Aadhaar (or other supported e-signature) with OTP to e-sign your documents. The electronic signature tool makes it easy to agree to agreements, contracts & documents.

 2. E-sign Documents Online

 Upload your documents, add signatories and get them signed online using ZoopSign’s e-signing tool.

 3. Contract Management

 Manage your contracts, approvals, versions and signatories using contract management software.

 4. Create Documents

Create documents for your business such as NDAs, offer letters, agreements and proposals using customisable templates.

 

 5. PDF Tools

 Edit and organise your PDF files using merge, split, compress, convert, watermark and sign tools. Find out more about ZoopSign’s PDF tools.

 6. Collaborate

 Collaborate with your team and share documents, approvals and track documents.

  7. Document Management

 Securely manage your important business documents using role based access and document tracking.

 

What Industries Can Benefit?

 Digital document management can benefit many different industries.

  •  Start-ups – Manage your agreements and onboarding documents.
  • SMBs – Organise your contracts, invoices and approvals.
  • HR Teams – Manage employee documents and offer letters.
  • Legal – Manage your agreements & signatories.
  • Finance – Easily collect and verify documents.
  • Education – Manage applications and admin.

 

How To Choose The Right Document Management Platform?

 

Consider the following:

  •  Can you e-sign using Aadhaar eSign & digital sign?
  •  Can you create, edit, share and organise documents?
  • Can you automate approvals and signatories?
  •  Can you authenticate and control access?
  •  Are the signatories compliant with legal requirements?
  •  Is it easy for your employees and external to use?

 

Digital document management is helping organisations streamline their day-to-day admin. From e-signatures, contract management, PDF editing and document collaboration, digital documents make everything easier. Using the integrated document management and eSignature tools, ZoopSign can help your organisation streamline your digital processes.